Artists, creative practitioners, and facilitators are required for interactive, online sessions working with participants living with dementia.

The programme will start 21st September 2020; deadline to submit proposals is 7th September 2020.

Unforgettable Experiences is seeking practitioners in a range of media and disciplines within the creative, cultural, and heritage fields, with the experience, skills, and confidence to deliver online, interactive workshop sessions for adults living with dementia and neurological conditions, their loved ones and carers. From cookery to comedy, drawing to dance, singing to signwriting, we are looking for as wide and diverse a range of disciplines as possible to engage with and offer choice to those individuals who will take part.


Unforgettable Experiences invites proposals in response to this brief, to be submitted to by no later than 5pm on Monday 7 September.


Unforgettable Experiences was established to help older people with dementia, those with neurological conditions, and their carers to improve their physical health, emotional wellbeing, social connections, and quality of life through access to existing arts, sports, heritage, and cultural places, events, and activities. The organisation aims to deliver these health, wellbeing, and social outcomes through working with small groups of participants to rediscover their love of arts, cultural, and heritage activities, stimulating cognition through the development of existing and new skills, fostering connection with loved ones and carers while making new friendships and building communities of support.

Having been successful in securing funding from Innovate UK, the National Lottery Community Fund, and Darlington Borough Council, Unforgettable Experiences is now working to pilot and market test this service, working with participants in the Darlington and Teesside area, and responding particularly to the increased need and challenge presented by Covid-19.

Scope and deliverables

Practitioners will be asked to deliver weekly online sessions of one-hour duration, working with the same group of participants over a period of 12 weeks. These sessions should present participants with opportunities to learn more about your discipline or media as well as to create their own work and develop their own skills without the need for specialist materials or equipment. Groups will be small (up to five participants) and the content and delivery of the sessions should be tailored to support the needs and preferences of individuals, contributing to the health, wellbeing, and social outcomes that Unforgettable Experiences seeks to deliver:

  • stimulating cognition – through learning and doing
  • improving wellbeing – through active engagement and the building of relationships
  • encouraging selfhood – through personal choice and individual attention

Volume and level of content will need to be appropriate to the needs and capabilities of those taking part and delivery structured to afford time and space for interaction between participants. To support practitioners in their knowledge, awareness, and confidence in working with people living with dementia and neurological conditions, Unforgettable Experiences will co-ordinate an hour-long induction and training session, at which attendance is mandatory.

As this programme of activity forms part of a funded pilot, practitioners will also be asked to keep good records of the work that they do with participants and to complete various evaluation documentation as Unforgettable Experiences requires.

Requirements and eligibility

We are looking for practitioners with experience and confidence, good communicators who can remain calm in challenging circumstances. We also want to work with practitioners who have a friendly and supportive manner in their work, being approachable, mindful, and non-judgmental. You will need to have experience not only of teaching and sharing your practice with adults but also of the effective use of online platforms and tools to do this.

Practitioners will need to understand the importance of and adhere to the policies and procedures of Unforgettable Experiences, especially those relating to safeguarding vulnerable adults and working digitally. You should hold public liability insurance to a minimum of £5m, and be able to invoice for payment.

For full details of the tasks and responsibilities involved in this role, including the skills, experience, and other things you will need to be successful, please see ‘Additional information’ section below.


Unforgettable Experiences invites proposals in response to this brief, to be submitted to by no later than 5pm on Monday 7 September. Proposals should include:

  • fee proposal, accounting for the mandatory one-hour induction and training session as well as the preparation time required
  • outline description of content for the sessions you would deliver
  • CV or equivalent detailing your relevant experience and skills, highlighting any relevant past projects and with reference to the tasks and criteria laid out below
  • references with contact details, minimum of two

Our expectation is that fee proposals will align with the guidelines on rates of pay from the Artists’ Union England. In your return, we also ask that you please confirm that you can meet the practical requirements of this brief, outlined below.

Proposals will be assessed on Tuesday 8 September with shortlisted practitioners invited to an informal, 15-minute call in the following days. The mandatory training session will be delivered in w/c 14 September ahead of sessions commencing in w/c 21 September.

  • Enquiries: For questions arising from this brief, or to discuss any aspects of it ahead of submitting a proposal, please contact Emma Hamlett at


Main tasks

  • meet participants on a weekly basis via online platforms for one hour per week over a 12-week period
  • design and deliver sessions that will stimulate cognition through learning and doing, improve wellbeing through active engagement and building relationships, and encourage selfhood through personal choice and individual attention
  • present opportunities for participants to learn more about your area of practice including the chance for them to create their own work or develop their own practice without the need for specialist materials or equipment
  • help participants to build confidence and self-esteem through learning and skills development
  • build in opportunities for interaction between participants
  • keep good records of your work including completing various documentation required by Unforgettable Experiences to measure the impact of the project
  • adhere to policies and procedures of Unforgettable Experiences at all times, especially on safeguarding vulnerable adults and working digitally
  • attend a one-hour induction and training session, co-ordinated by Unforgettable Experiences

Essential skills, experience and knowledge

  • experience of teaching the artistic, creative, cultural, or heritage discipline in which you are skilled and practice to adults
  • Aware of the considerations and potential challenges of working with people living with dementia
  • confident to pass on your skills to others, working in a manner that is friendly and supportive
  • an excellent listener, empathetic, caring, patient, reliable, and respectful including in the handling of information and data that is confidential or sensitive
  • having a positive attitude and the ability to remain calm in challenging situations
  • approachable, mindful, and non-judgmental, with a good sense of humour and the ability to engage with people of the older generation
  • good verbal communication skills
  • experience of sharing your practice online
  • good IT skills including knowledge of and ability to work with online programs and platforms such as Zoom and Microsoft Teams
  • committed to equal opportunities and anti-discriminatory practices

Practical requirements

  • over 18 years of age
  • holding public liability insurance of at least £5m that covers the proposed activity
  • able to invoice for payment
  • available to deliver for 12 consecutive weeks from w/c 21 September

PLEASE NOTE: successful proposals will be subject to satisfactory references and an enhanced DBS (Disclosure and Barring Service) check.